One of the most serious dangers facing companies located everywhere around the globe is spam email and the debilitating impact that it can have on a business or group.
Cybercriminals use spam email campaigns to try and obtain access to databases or directly steal vital funds from bank accounts. Due to this it is of the utmost importance that everything possible is done to try and prevent spam emails from reaching email account within an organisation. Even with the best trained staff in the world there is still a chance that someone could be tricked by a rogue spam email that gets through security systems.
In order to prevent spam email from infiltrating your emails and databases we have compiled a list of helpful tips for you to use. These will by no means 100% guarantee your security as hackers are continually learning and devising new tactics to breach defences. However, they will give you the best possible shot at safeguarding your funds and data. If you want to have more background information on this area, visit https://www.netsec.news/
How to Prevent Spam Email Tip 1: Be Reluctant to Share your Email Address with People You Don’t Know Personally.
Try not to share your email address with any you do not know personally. This includes using it to subscribe to news and alerts, mailing lists or to register for a website service. The best move is to set up a secondary email address to this. Doing so will mean that, in the unfortunate event of a cyber breach occurring and your emails being accessed, there will be no private personal information available in that account.
How to Prevent Spam Email Tip 2: Avoid Clicking on Hyperlinks
Cybercriminals will include URLS, hyperlinks and website addresses in emails and ask the reader to view important information contained on them. If you click on this it will allow the hacker to garner the information they need to conduct their spamming campaign.
How to Prevent Spam Tip 3: Review the Validity of the Sender
Hackers may pretend to be someone they are not by spoofing an email address. The aim here is to convince the email recipient that they are someone else so they can search for active email addresses. There might be a very subtle difference from the authentic account to make it look like it came from a valid source. All emails should be treated with suspicion and the email addresses must be reviews, especially if the sender is asking for an action to be completed.
How to Prevent Spam Tip 4: Always Read Email Content Carefully
It is important to closely look over the email content. See if there are any efforts made to have you hand over sensitive information.
How to Prevent Spam Tip 5: Do Not Correspond with Anyone You Don’t Know Personally if Possible
If you are not familiar with the person sending you the email then you should not reply. If you do then you may. Replying can indicate to a potential hacker that an email is in use and can be used for a large-scale spamming campaign.
How to Prevent Spam Tip 6: Try and Safeguard your Email Address when Shared Publicly
If you are printing your email address on publicity material, such as business cards, try and disguise it so it cannot be scanned easily. For example, print @ as ‘at’.
How to Prevent Spam Tip 7: Operate with a Different Username & Email Address
Avoid using an email address and password that are the same for any account that you set up. Doing so makes it much easier for hackers to obtain access to your account and personal information.
How to Prevent Spam Tip 8: Configure Mail Filters that Can Identify Spam Emails
The last thing to complete is to make sure that you, and your staff, mark spam emails when they get passed your security and land in inbox. Using this method will result in your email filters learning what is spam and what is a real genuine email.